Lewis said the only changes made to the ordinance previously presented was that a restriction on per diem purchases be set at $50 per day, per person, and that a credit card must be returned within 72 hours of being checked out from the controller’s office.
The council asked City Controller Amy Deering if there were any additional concerns that she may have about the new ordinance.
“My concern is just that, if someone wants to use it immediately, we can’t get them a [purchase order] timely, causing delays,” she said.
Deering explained that purchase orders currently go through the city’s public works department and a purchase order is required for items costing more than $1,000. She added that the process should be sped up when a new accounting software system goes online in the fourth quarter of the year.
When the new system is in place, it will allow the departments to put in a purchase order. The levels of approval for the purchase orders have yet to be determined and how quickly the approvals will be able to be granted is still unknown.
But according to several council members, purchases can still be made on the credit card before an order is approved.
“Ultimately, the decision of the purchase goes to the person holding the card,” Julius said. “If it’s a frivolous purchase they’re going to have to pay for it.”