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July 3, 2013

Jeffersonville looks to cut number of credit cards in half

JEFFERSONVILLE —

Jeffersonville took the first step to cutting the number of credit cards available to city employees and council members in half Monday.

City Council Attorney Scott Lewis, who presented the new ordinance Monday, explained it would replace two formerly adopted credit card ordinances by the city. The biggest change to the ordinance was not the policy for the credit cards, it was a reduction in the number of cards.

According to a previous report, Jeffersonville’s finance department said there were 26 credit cards issued for city use. The new ordinance listed 13 credit cards that would be available to city departments.

According to the ordinance, four credit cards would be available to the city’s public safety departments; three various credit cards held by the controller; one credit card for the mayor; one credit card for the sanitation and vehicle maintenance department; two credit cards for the city council; and two for the parks department.

All credit cards would be held in the controller’s office and the person or department head authorized to use the card would fill out a purchase order system and sign the card back into the controller’s office, Lewis added. 

The purchase-order system was based off of Indiana State Board of Accounts guidelines.

Some additional changes to the credit card ordinance may take place, as a per-diem figure and a purchase limit were discussed at the council meeting, but no definitive changes were made. 

In addition, it is expected that the council will address the city’s travel policy, which is related to, but still independent of the credit card ordinance.

City officials have been working on developing a new credit card policy since May, after concerns were raised because claims were not being submitted with an itemized receipt. 

An executive order signed by Mayor Mike Moore on April 9 was designed to address one of the main culprits, nontravel meals or business meals being expensed to the city. It outlined how to submit a claim for the meals, what should be included in the claim and allowable and nonallowable circumstances for claiming a meal.

The new ordinance was passed 8-0, with Councilman Bryan Glover absent from the meeting, on its first reading.

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